Synod Archives

The Rev. Gary Nickel has agreed to act as our Synod Archivist and Necrologist. If you have items to be placed into the archives, or if you are looking for information already placed in the archives, please contact Pastor Gary at 780-998-3963.

The Provincial Archives of Alberta has a new state of the art facility at 8555 – Roper Road, Edmonton. It has humidity control and all that is needed to keep artifacts in perfect condition. It is also a beautiful building that is user friendly.

“But what should be preserved?” ask many who handle books and records for their churches.

A short answer is “Everything that throws light on the history of a parish. Everything that answers the question of who, what, when, where and why.”

Here is a shortened guideline of what should be preserved according to the American Lutheran Church:

1. The parish registers of official acts, especially for birth, baptism, confirmation, marriage, burial and accession, transfer and release of members. (Recording of births is now generally the provenance of hospitals.)
2. Copies of all constitutions past and present.
3. The list of charter members of a congregation.
4. Copies of title deeds and legal description of church properties, leased, surveys, etc.
5. Mortgages should be retained even after they have been retired. It is advisable to use a copy for a mortgage burning ceremony.
6. Minutes of the meetings of the congregation, church council, church committees, and church organizations.
7. Copies of reports of all official church committees.
8. The treasurer’s annual report.
9. All official correspondence of the church.
10. Written histories of the congregation. (It is also important to keep photographs and oral histories, especially of older members of the congregations).

It does not matter whether the congregation is disbanded, active, or anything in between. Its records are archival material. So please bring your past set of books, reports, and papers to the archivist. He will deposit them for you
in the Provincial Archives.

– written by Asgeir Ingibergsson
(Synod Archivist/Nechrologist 1996-2006)